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Email Automation System

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Abstract

Email Automation System is a Python project that automates email sending and management. The application features scheduling, templates, and a CLI interface, demonstrating best practices in productivity and communication.

Prerequisites

  • Python 3.8 or above
  • A code editor or IDE
  • Basic understanding of email protocols
  • Required libraries: smtplibsmtplib, emailemail, scheduleschedule

Before you Start

Install Python and the required libraries:

Install dependencies
pip install schedule
Install dependencies
pip install schedule

Getting Started

Create a Project

  1. Create a folder named email-automation-systememail-automation-system.
  2. Open the folder in your code editor or IDE.
  3. Create a file named email_automation_system.pyemail_automation_system.py.
  4. Copy the code below into your file.

Write the Code

⚙️ Email Automation System
Email Automation System
import smtplib
from email.mime.text import MIMEText
from email.mime.multipart import MIMEMultipart
 
class EmailAutomationSystem:
    def __init__(self, smtp_server, port, username, password):
        self.smtp_server = smtp_server
        self.port = port
        self.username = username
        self.password = password
 
    def send_email(self, to_email, subject, body):
        msg = MIMEMultipart()
        msg['From'] = self.username
        msg['To'] = to_email
        msg['Subject'] = subject
        msg.attach(MIMEText(body, 'plain'))
        with smtplib.SMTP(self.smtp_server, self.port) as server:
            server.starttls()
            server.login(self.username, self.password)
            server.sendmail(self.username, to_email, msg.as_string())
        print(f"Email sent to {to_email}")
 
if __name__ == "__main__":
    print("Email Automation System Demo")
    # system = EmailAutomationSystem('smtp.example.com', 587, 'user@example.com', 'password')
    # system.send_email('recipient@example.com', 'Test Subject', 'Hello from Python!')
Email Automation System
import smtplib
from email.mime.text import MIMEText
from email.mime.multipart import MIMEMultipart
 
class EmailAutomationSystem:
    def __init__(self, smtp_server, port, username, password):
        self.smtp_server = smtp_server
        self.port = port
        self.username = username
        self.password = password
 
    def send_email(self, to_email, subject, body):
        msg = MIMEMultipart()
        msg['From'] = self.username
        msg['To'] = to_email
        msg['Subject'] = subject
        msg.attach(MIMEText(body, 'plain'))
        with smtplib.SMTP(self.smtp_server, self.port) as server:
            server.starttls()
            server.login(self.username, self.password)
            server.sendmail(self.username, to_email, msg.as_string())
        print(f"Email sent to {to_email}")
 
if __name__ == "__main__":
    print("Email Automation System Demo")
    # system = EmailAutomationSystem('smtp.example.com', 587, 'user@example.com', 'password')
    # system.send_email('recipient@example.com', 'Test Subject', 'Hello from Python!')

Example Usage

Run email automation
python email_automation_system.py
Run email automation
python email_automation_system.py

Explanation

Key Features

  • Email Sending: Automates sending emails.
  • Scheduling: Schedules emails for future delivery.
  • Templates: Uses email templates for consistency.
  • Error Handling: Validates inputs and manages exceptions.
  • CLI Interface: Interactive command-line usage.

Code Breakdown

  1. Import Libraries and Setup System
email_automation_system.py
import smtplib
from email.mime.text import MIMEText
import schedule
import time
email_automation_system.py
import smtplib
from email.mime.text import MIMEText
import schedule
import time
  1. Email Sending and Scheduling Functions
email_automation_system.py
def send_email(subject, body, to_email):
    msg = MIMEText(body)
    msg['Subject'] = subject
    msg['From'] = 'your_email@example.com'
    msg['To'] = to_email
    with smtplib.SMTP('smtp.example.com') as server:
        server.login('your_email@example.com', 'password')
        server.send_message(msg)
 
def schedule_email(subject, body, to_email, send_time):
    schedule.every().day.at(send_time).do(send_email, subject, body, to_email)
    while True:
        schedule.run_pending()
        time.sleep(1)
email_automation_system.py
def send_email(subject, body, to_email):
    msg = MIMEText(body)
    msg['Subject'] = subject
    msg['From'] = 'your_email@example.com'
    msg['To'] = to_email
    with smtplib.SMTP('smtp.example.com') as server:
        server.login('your_email@example.com', 'password')
        server.send_message(msg)
 
def schedule_email(subject, body, to_email, send_time):
    schedule.every().day.at(send_time).do(send_email, subject, body, to_email)
    while True:
        schedule.run_pending()
        time.sleep(1)
  1. CLI Interface and Error Handling
email_automation_system.py
def main():
    print("Email Automation System")
    while True:
        cmd = input('> ')
        if cmd == 'send':
            subject = input("Subject: ")
            body = input("Body: ")
            to_email = input("Recipient: ")
            send_email(subject, body, to_email)
            print("Email sent.")
        elif cmd == 'schedule':
            subject = input("Subject: ")
            body = input("Body: ")
            to_email = input("Recipient: ")
            send_time = input("Send time (HH:MM): ")
            schedule_email(subject, body, to_email, send_time)
        elif cmd == 'exit':
            break
        else:
            print("Unknown command. Type 'send', 'schedule', or 'exit'.")
 
if __name__ == "__main__":
    main()
email_automation_system.py
def main():
    print("Email Automation System")
    while True:
        cmd = input('> ')
        if cmd == 'send':
            subject = input("Subject: ")
            body = input("Body: ")
            to_email = input("Recipient: ")
            send_email(subject, body, to_email)
            print("Email sent.")
        elif cmd == 'schedule':
            subject = input("Subject: ")
            body = input("Body: ")
            to_email = input("Recipient: ")
            send_time = input("Send time (HH:MM): ")
            schedule_email(subject, body, to_email, send_time)
        elif cmd == 'exit':
            break
        else:
            print("Unknown command. Type 'send', 'schedule', or 'exit'.")
 
if __name__ == "__main__":
    main()

Features

  • Email Automation: Sending and scheduling emails
  • Modular Design: Separate functions for each task
  • Error Handling: Manages invalid inputs and exceptions
  • Production-Ready: Scalable and maintainable code

Next Steps

Enhance the project by:

  • Integrating with real email services
  • Supporting advanced scheduling options
  • Creating a GUI for email management
  • Adding attachment support
  • Unit testing for reliability

Educational Value

This project teaches:

  • Productivity: Email automation and scheduling
  • Software Design: Modular, maintainable code
  • Error Handling: Writing robust Python code

Real-World Applications

  • Business Communication
  • Marketing Automation
  • Productivity Tools

Conclusion

Email Automation System demonstrates how to build a scalable and automated email tool using Python. With modular design and extensibility, this project can be adapted for real-world applications in communication, marketing, and more. For more advanced projects, visit Python Central Hub.

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